Reports to: Head of Legal and Administrative Affairs
Coordinates with: Personal Assistants, HR Department, Legal Affairs Manager, all department heads
Oversees: All executive secretaries and administrative staff within the organization
Executive Secretary Manager
Organize, Optimize, Oversee—Master of Executive Support!
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General objective of the job
As the Executive Secretary Manager at Kemedar, you are responsible for overseeing all executive secretarial and administrative functions. Your role involves managing a team of executive secretaries and administrative staff to ensure efficient support for senior executives and optimal office operations.
This job profile is designed to attract a proficient and experienced Executive Secretary Manager who can ensure the smooth operation of Kemedar’s executive support functions, enhancing the overall efficiency and effectiveness of the administrative and executive teams.
Most Important Soft Skills:
- Leadership Skills: Manage and motivate a team of executive secretaries and administrative professionals to ensure high performance and efficiency.
- Organizational Skills: Maintain impeccable organizational systems for scheduling, communications, and document management.
- Communication Skills: Communicate effectively with senior executives, team members, and external partners to coordinate activities and manage expectations.
- Discretion and Confidentiality: Handle sensitive information with the utmost confidentiality and tact.
- Problem-Solving Skills: Quickly address and resolve administrative challenges to ensure seamless support for executive functions.
Organizational Relations
Main Duties of The Job
- Oversee the daily operations of the executive secretarial and administrative staff, ensuring all executives receive efficient and effective support.
- Develop and implement policies and procedures for administrative functions to enhance efficiency and quality of work.
- Manage schedules and calendars for senior executives, coordinating meetings, travel arrangements, and corporate events.
- Ensure that all communication, both internal and external, is handled promptly and professionally.
- Train and mentor secretarial and administrative staff, providing regular feedback and career development advice.
- Manage the recruitment, onboarding, and continuous training of new secretarial and administrative personnel.
- Oversee the maintenance of office equipment and supplies, ensuring that all resources are available as needed.
- Prepare and manage the budget for the secretarial and administrative departments.
- Coordinate with IT and facilities management to ensure all technical and physical resources are adequately supported.
- Handle confidential documents and communications with discretion and in compliance with corporate policies.
We expect that you have..!
Education
Bachelor’s degree in Business Administration, Management, or a related field. Additional certification in office management or executive support is advantageous.
Experience
Minimum of 5 years of experience in an executive support role, with at least 3 years in a managerial capacity overseeing a team.
Language
Excellent English required
Technical Skills
Proficiency in office management software, including Microsoft Office Suite and corporate communication tools.
Personality
Professional, poised, and capable of maintaining a calm demeanor under pressure.
Personal Skills
Strong interpersonal and communication skills, ability to manage multiple tasks simultaneously, and exceptional organizational abilities.
It will be nice if you have...
Certification
Bar admission is mandatory. Certifications in corporate governance or compliance may be advantageous.
Specialized computer skills
Ethical, decisive, and strategic with strong leadership qualities and the ability to handle high-pressure situations.
Good connections
Exceptional organizational, negotiation, and interpersonal skills to effectively manage diverse teams and complex organizational dynamics.
Important Links:
To know why you should join Kemedar team, Click here
To know Our HR strategy and Plan, Click here
To know The Key Role of Employees in Building a Stronger Kemedar Company, Click here
To know more details about Vested stock Option, Click here
To know more details about Kemecoin, Click here
To know list of All vacant Jobs now, Click here.
To Submit General Employment Form, Click here. So it will be faster and easier to get your interview
What We Offer
Environment
Very good environment for work of creative & co-operative people
Vested Stock Option
to be owner and share holder of the company you work for is not hard. Check details here
Work Promotion
Good opportunity for motivated people to promote their work
Vested Stock Options
Join our team and build a future with us! We are currently seeking talented individuals to join our company. Not only will you have the opportunity to work with a dynamic team, but you will also be eligible for vested stock options. Apply now and take the first step in building a rewarding career with us.
Our vested stock option program is a great way for employees to have a stake in the success of the company. By participating in this program, eligible employees have the opportunity to purchase company stock at a discounted price and receive additional shares over time. This program is a valuable benefit for those looking to grow their personal wealth and invest in their future with our company
Our vested stock option plan is designed to provide our employees with a sense of ownership in the company and align their interests with those of the shareholders. By participating in this plan, you will be able to purchase company stock at a discounted price and have the opportunity to earn shares over time through your contributions to the company's success. We believe that this plan is an important way to reward and retain top talent, and we are committed to supporting our employees through this program
For full details and plan, kindly check this
What's great in this job?
- Great team of smart people, in a friendly and open culture
- No dumb managers, no stupid tools to use, no rigid working hours
- No waste of time in enterprise processes, real responsibilities and autonomy
- Expand your knowledge of various business industries
- Create content that will help our users on a daily basis
- Real responsibilities and challenges in a fast evolving company
Our Websites
- www.kemedar.com
- www.kemetro.com
- www.kemereit.com
- www.kemecademy.com
- www.kemenews.com
- www.kemmeta.com
- MORE